Wading River–Shoreham Chamber of Commerce
Terms of Service
Effective Date: October 24, 2026
Website: www.wadingrivershorehamchamber.com
Contact Email: wrsc@wadingrivershorehamchamber.com
1. Acceptance of Terms
Welcome to the Wading River–Shoreham Chamber of Commerce ("Chamber," "we," "our," or "us").
By accessing our website, applying for membership, registering for events, purchasing sponsorships, or utilizing Chamber services, you agree to comply with these Terms of Service.
If you do not agree with these terms, please discontinue use of our website and services.
The Chamber reserves the right to modify these Terms of Service at any time. Updated terms will be posted on our website with a revised effective date.
2. About the Chamber
The Wading River–Shoreham Chamber of Commerce is a community-focused organization dedicated to supporting local businesses, encouraging economic development, promoting community engagement, and enhancing the quality of life in Wading River, Shoreham, and surrounding communities.
Our programs and services include:
Business networking and professional development
Business promotion and community visibility
Community events and festivals
Educational workshops and seminars
Business advocacy and collaboration
Sponsorship and advertising opportunities
Community beautification and improvement initiatives
Participation in Chamber activities is subject to applicable policies and guidelines.
3. Chamber Membership
Membership Eligibility
Membership is available to businesses, organizations, nonprofits, and individuals who support the Chamber's mission and meet applicable membership requirements.
All membership applications are subject to review and approval by the Chamber.
Membership Dues
Membership dues are established by the Chamber and may vary according to membership category.
Memberships are generally valid for one year from the date of activation unless otherwise specified.
Membership dues must be paid in full to activate or renew membership.
Membership benefits are available only while membership remains active and in good standing.
The Chamber reserves the right to modify membership dues and benefits.
Membership Renewals
Members are responsible for renewing their memberships before expiration.
Memberships do not automatically renew unless an automatic renewal option is expressly offered and authorized by the member.
Membership Cancellation and Refunds
Members may cancel their membership at any time by contacting the Chamber in writing.
Membership dues are generally nonrefundable once membership has been activated, except where required by law or expressly approved by the Chamber.
Cancellation does not automatically entitle a member to a prorated refund.
Membership Conduct
Members are expected to conduct themselves professionally, ethically, and respectfully.
The Chamber reserves the right to suspend or terminate membership for conduct that violates Chamber policies, disrupts Chamber activities, or is materially inconsistent with the organization's mission, subject to applicable law and governing documents.
4. Event Registration and Participation
The Chamber organizes networking events, business meetings, festivals, ribbon cuttings, educational programs, community celebrations, and other activities.
By registering for or attending a Chamber event, participants agree to follow applicable event rules and instructions.
Event Registration
Some events require advance registration and payment.
Registration is not guaranteed until all applicable requirements have been satisfied.
Event availability may be limited.
The Chamber may establish registration deadlines and attendance limits.
Event Cancellations and Changes
The Chamber reserves the right to postpone, relocate, modify, or cancel events due to weather, safety concerns, insufficient participation, circumstances beyond its reasonable control, or other operational needs.
If an event is canceled or rescheduled, the Chamber will communicate available options regarding refunds, credits, or transfers in accordance with the applicable event policy and law.
Participant Responsibility
Attendees are responsible for their personal belongings and must comply with applicable laws, venue rules, and reasonable event safety instructions.
Participation in Chamber events is voluntary.
5. Vendor Participation
Businesses and individuals participating as vendors at Chamber-sponsored events agree to the following conditions:
Vendor applications are subject to Chamber approval.
Submission of an application does not guarantee acceptance.
Vendor spaces may be limited and assigned at the Chamber's discretion.
Vendors must comply with applicable federal, state, county, and local laws and regulations.
Vendors are responsible for obtaining any required licenses, permits, insurance, and approvals.
Vendors must follow event setup, operating, and breakdown schedules.
Vendors must maintain clean, safe, and professional display areas.
Vendors are responsible for their own merchandise, equipment, employees, and operations.
The Chamber reserves the right to reject or remove a vendor for failure to comply with event requirements or applicable laws.
Vendor Fees and Refunds
Vendor registration fees, cancellation deadlines, and refund eligibility will be governed by the terms published for the specific event.
Unless otherwise stated, vendor fees are nonrefundable after the applicable cancellation deadline, except as required by law.
6. Sponsorships and Advertising
The Chamber offers sponsorship and promotional opportunities for businesses and organizations.
Sponsorship benefits may include event recognition, website listings, social media promotion, signage, printed materials, and other advertising opportunities.
Sponsorship opportunities are subject to availability and approval.
Sponsorship payments must be received by established deadlines.
Sponsors are responsible for providing accurate business information, logos, and advertising materials.
The Chamber reserves the right to decline promotional materials that violate applicable laws or Chamber policies.
Sponsorship does not imply Chamber endorsement of a sponsor's products or services.
Sponsorship fees and refund terms will be specified in the applicable sponsorship agreement or event materials.
7. Business Directory and Member Listings
The Chamber may maintain an online or printed business directory featuring member businesses and organizations.
By submitting business information for publication, members authorize the Chamber to display the information provided, including business names, contact information, logos, descriptions, and website links.
Members are responsible for ensuring that submitted information is accurate and current.
The Chamber reserves the right to edit listings for formatting, clarity, and compliance with Chamber policies.
The Chamber does not guarantee business leads, referrals, sales, or financial results through directory participation.
8. Website Use
Visitors agree to use the Chamber's website lawfully and responsibly.
Users may not:
Attempt unauthorized access to website systems or accounts.
Upload malicious software or harmful content.
Misrepresent their identity or business affiliation.
Use the website for fraudulent or unlawful activities.
Copy or distribute protected website content without permission.
Interfere with website functionality or security.
The Chamber reserves the right to restrict access to users who violate these terms.
9. Payments and Transactions
The Chamber may accept online payments for memberships, event registrations, sponsorships, vendor fees, and other services.
Payments may be processed through authorized third-party payment providers.
By submitting payment information, users represent that they are authorized to use the selected payment method.
The Chamber does not guarantee uninterrupted availability of third-party payment services.
Any applicable taxes or transaction fees will be disclosed when required.
10. Refund Policy
Unless otherwise specified in writing:
Membership Dues: Generally nonrefundable once membership is activated.
Event Registration: Refund eligibility is determined by the specific event's published cancellation policy.
Vendor Fees: Subject to the applicable vendor agreement and cancellation deadlines.
Sponsorship Payments: Generally nonrefundable once promotional commitments or services have begun, except as otherwise agreed or required by law.
Refund requests should be submitted to:
wrsc@wadingrivershorehamchamber.com
The Chamber will review requests individually in accordance with applicable policies and law.
11. Photography, Video, and Media
Chamber events may be photographed, recorded, or filmed for promotional, educational, historical, and community purposes.
Event photographs and recordings may appear on the Chamber's website, social media accounts, newsletters, and promotional materials.
Where permitted by applicable law, attendance at public Chamber events may result in incidental inclusion in event photography or video.
For photographs or recordings requiring specific consent, the Chamber will obtain appropriate authorization.
Individuals with concerns regarding photography or media usage may contact the Chamber.
12. Intellectual Property
Unless otherwise indicated, the Chamber's website content, branding, graphics, logos, photographs, and original written materials are owned by or licensed to the Chamber.
These materials may not be reproduced, distributed, modified, or commercially exploited without permission, except as permitted by applicable law.
Members may use Chamber-provided membership badges or promotional materials in accordance with applicable Chamber branding guidelines.
13. Third-Party Websites and Services
The Chamber's website may contain links to third-party websites, businesses, organizations, and service providers.
These links are provided for informational convenience.
The Chamber does not control and is not responsible for third-party website content, privacy practices, transactions, or services.
Users should review the policies of third-party websites before providing personal information or completing transactions.
14. Privacy and Communications
The Chamber respects the privacy of members, event participants, and website visitors.
Information collected through membership applications, event registrations, contact forms, and other interactions may be used for Chamber administration, membership services, event coordination, and related communications.
Personal information will be handled in accordance with the Chamber's applicable Privacy Policy and relevant laws.
By providing contact information, individuals may receive communications relating to Chamber activities, memberships, and events, subject to applicable consent and unsubscribe requirements.
15. No Guarantee of Business Results
Membership in the Wading River–Shoreham Chamber of Commerce provides opportunities for networking, visibility, education, and community engagement.
The Chamber does not guarantee:
Increased revenue or profitability
Customer referrals or business leads
Specific advertising results
Business partnerships or contracts
Attendance or sales at Chamber events
Individual results depend on numerous factors beyond the Chamber's control.
16. Disclaimer of Warranties
To the extent permitted by applicable law, the Chamber provides its website, information, programs, and services on an "as available" basis without warranties of any kind, whether express or implied.
The Chamber makes reasonable efforts to maintain accurate and current information but does not guarantee that all website content will be complete, accurate, or error-free.
17. Limitation of Liability
To the fullest extent permitted by applicable law, the Chamber, its officers, directors, volunteers, employees, and representatives shall not be liable for indirect, incidental, special, consequential, or punitive damages arising from use of the website or participation in Chamber services.
Nothing in these Terms excludes or limits liability that cannot legally be excluded or limited.
18. Indemnification
To the extent permitted by applicable law, users, vendors, and sponsors agree to indemnify and hold harmless the Chamber and its representatives from third-party claims, losses, and reasonable expenses arising from their unlawful conduct, negligence, or material violation of these Terms.
This provision does not require indemnification for the Chamber's own negligence or misconduct where prohibited by law.
19. Membership and Participation Decisions
The Chamber reserves the right to establish reasonable eligibility requirements and participation standards consistent with its mission, governing documents, and applicable law.
The Chamber may deny, suspend, or terminate participation in programs or activities for legitimate operational, safety, or policy-related reasons.
Decisions will be made in accordance with applicable legal requirements and Chamber governance procedures.
20. Governing Law
These Terms of Service shall be governed by the laws of the State of New York, without regard to conflict-of-law principles.
Any legal proceedings relating to these Terms shall be brought in a court of competent jurisdiction in Suffolk County, New York, unless otherwise required by applicable law.
21. Changes to Terms of Service
The Chamber may update these Terms of Service periodically to reflect changes in operations, services, policies, or legal requirements.
The revised Terms will become effective upon publication unless a later effective date is specified.
Where required by law, additional notice or consent will be obtained.
22. Severability
If any provision of these Terms is found unenforceable, the remaining provisions shall continue in effect to the extent permitted by law.
23. Contact Information
For questions regarding these Terms of Service, membership, events, sponsorships, or Chamber activities, please contact:
Wading River–Shoreham Chamber of Commerce
Website: www.wadingrivershorehamchamber.com
Email: wrsc@wadingrivershorehamchamber.com
Our Mission
The Wading River–Shoreham Chamber of Commerce is committed to supporting local businesses, strengthening community relationships, encouraging economic growth, and fostering a vibrant business environment throughout Wading River, Shoreham, and surrounding communities.
By using our website or participating in Chamber programs and services, you acknowledge that you have read and agree to these Terms of Service.